WE'RE HIRING!

 

The National Headquarters of Kappa Kappa Psi & Tau Beta Sigma has an immediate opening for the newly created position of Events Coordinator.

 

An events coordinator works alongside the National Executive Director and other National Headquarters staff. They are expected to carry out any delegated tasks to facilitate organizing and executing National Leadership Meetings, In-person Committee Meetings, National Conventions and Regional Conventions. 

 

The Events Coordinator helps in the creation of an overall plan and serves as a liaison to the group conducting the meeting; the events coordinator may also work behind the scenes to help execute the logistics of the meeting. 

 

The Events Coordinator performs a number of tasks related to coordination and logistics. They may research venues, review contracts, conduct site inspections, and arrange any necessary outside speakers or invited guests, as necessary. The Events Coordinator will communicate with hotel and event venues to assist with rooming lists, room assignments, and other aspects of the individual meetings and conventions as needed.  The  Events Coordinator also arranges for equipment and material rentals for meetings/conventions to include musical instruments, lighting, staging, or audio visual equipment.

 

As with all National Headquarters staff members, the Events Coordinator typically works long hours when helping finalize event details and may need to be available evenings and weekends. Many of our typical events span weekends and require travel.

 

The Events Coordinator position is a full-time, entry-level position located at the National Headquarters of Kappa Kappa Psi & Tau Beta Sigma, in Stillwater, Oklahoma with individualized training to be provided by the National Executive Director, the National Headquarters Office Manager, and members of the leadership team.  This position is salaried – exempt including health, vision and dental insurance.  Participation in a 401k savings plan is available.


Duties and responsibilities

• Support National Executive Director with pre-event operational planning, group management, and clerical support.

• Coordinate travel arrangements and local transportation for attendees, as needed.

• Help set up and teardown of events, when required.

• Coordinate day of event logistics including signage, greeting, staff duties and other local transportation.

• Coordinate pre-event details including registrations, payments, insurance, and website content.

• Assist with National Headquarters support tasks as needed. 


Perform other duties as assigned to meet the objectives of the National Headquarters.


Qualifications

• Membership in either Tau Beta Sigma or Kappa Kappa Psi is preferred, but not required.  A willingness to understand the structure and operation of our organizations is necessary.  

• Completed bachelor’s degree or higher is desired but not required.  A degree in Hospitality and Tourism Management, or relevant hotel experience is preferred.

• Be detailed and creative.

• Be able to organize, set priorities, meet deadlines, and manage multiple projects consistently.  Attention to detail is critical and must be demonstrated.

• Exercise a clear and articulate approach to all types of communication and problem solving.

• Working knowledge of Microsoft Office, especially Word and Excel. 

• Analytical and comfortable working with databases.

• Comfortable speaking on a telephone and interacting with the general public.

• Commitment to the missions of Kappa Kappa Psi and Tau Beta Sigma


Working conditions

The Events Coordinator position is a full-time, entry-level position located at the National Headquarters of Kappa Kappa Psi & Tau Beta Sigma, in Stillwater, Oklahoma with individualized training to be provided by the National Executive Director, the National Headquarters Office Manager, and members of the leadership team.  

Attendance at national conventions, leadership meetings and occasional regional conventions should be expected.  Regular communication with the National Executive Director, Boards of Trustees, and other leadership is required.


HOW TO APPLY

1. Complete the form below

2. Upload cover letter, resume, and a list of 3 references.


Selected candidates will be contacted for an initial online interview.  The position will remain open until a candidate is selected.  


About Kappa Kappa Psi & Tau Beta Sigma

Kappa Kappa Psi and Tau Beta Sigma are the national honorary service fraternity and sorority for college band members.  Together, these two separate organizations have 400 chapters and 9,000 active collegiate members on campuses across the nation.  

 

The National Headquarters of ΚΚΨ & ΤΒΣ is located in Stillwater Oklahoma.  The National Headquarters staff assists the national councils of both organizations and conduct many of their business operations, including accounting, contracting, alumni relations and development, online and print publications, membership services, colony and chapter education and more.

 

For more information, please contact Steve Nelson, National Executive Director by calling 405-372-2333 or by email at nelson@kkytbs.org.

 

 
 
   
 

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