| Job Title: | Membership & Expansion Coordinator |
| FLSA Status: | Non-Exempt |
| Reports To: | National Executive Director |
| Location: | National Headquarters, Stillwater, Oklahoma |
| Date: | October 22, 2024 |
| Application closes: | November 23, 2024 |
ABOUT KAPPA KAPPA PSI & TAU BETA SIGMA
Founded on the campus of Oklahoma State University in 1919, Kappa Kappa Psi operates primarily as a student service and leadership recognition society for college and university band members. Our goals are to provide bands with organized and concentrated service activities; and to give our membership valid and wholesome experiences in organization, leadership and music. With a membership of more than 5,000 active brothers, Kappa Kappa Psi has chapters on more than 200 campuses.
Tau Beta Sigma is a highly respected co-educational music organization that is comprised of over 140 collegiate chapters and more than 2,000 collegiate members with a balanced representation of women and men. The Sorority operates primarily as a student service and leadership recognition society whose chief aim is to assist the Director of Bands in developing the leadership and enthusiasm that they require of their band. Our goals are not only to provide the band with organized and concentrated service activities, but to give our membership valid and wholesome experiences in organization, leadership, and social contacts.
Position Overview
The Membership & Expansion Coordinator is responsible for administrative tasks related to ΚΚΨ and ΤΒΣ membership education programs, Chapter discipline, and other initiatives related to Chapter operations and Petitioning Group development.
The Membership & Expansion Coordinator is a full-time position located at the National Headquarters of Kappa Kappa Psi and Tau Beta Sigma in Stillwater, Oklahoma. Benefits include health insurance (with vision and dental) and a 401(k) Employee Saving Plan.
General Responsibilities
Joint Duties
Chapter Support
- Communicate regularly with the National Executive Director and the National Council concerning Chapter issues and the follow up guidance provided to Chapters.
- Review and provide guidance for revisions of Chapter constitutions and other Chapter documents to National Vice Presidents for Membership and Expansion (VPME) as requested.
- Assist Chapter Officers in the filing of Chapter Personnel Reports, Fall Activity Reports, Initiate Registration Forms, Chapter Personnel Updates, Spring Activity Reports and Graduating Senior Reports when requested.
- Assist with the processing of Chapter Personnel Reports, Fall Activity Reports, Initiate Registration Forms, Chapter Personnel Updates, Spring Activity Reports and Graduating Senior Reports.
Chapter and Individual Discipline
- Create and send status change letters related to discipline issues involving Chapters, and members of both ΚΚΨ & ΤΒΣ.
- Update and maintain digital and physical Chapter Files.
- Assist the National Councils and appointed investigators in the scheduling of investigations, when needed.
- Investigate violations of Risk Management policies at local Chapters, when appropriate.
- Communicate regularly with National Councils concerning discipline issues and status changes.
- Assist the National Presidents and VPMEs with follow-ups to “Report a Problems”
Chapter Education & Membership Education Curricula
- Serve as a point of contact in the National Headquarters for membership education programs.
- Receive and process Membership Candidate Registration forms.
- Serve as a member of the Curriculum Committees, as needed.
Petitioning Group Programs
- Communicate and assist new and potential Petitioning Groups within the guidelines of the respective organization’s expansion program.
- Receive and distribute all Petitioning Group applications and fees to the appropriate parties.
- Work with the VPMEs to ensure that Petitioning Groups are meeting all requirements and deadlines of the expansion program.
- Coordinate the creation, review and approval process for petitioning documents, Chapter constitutions, membership cards, shingles and charters.
- Participate in the creation and updating of Petitioning Group applications, handbooks, etc., as needed.
Tau Beta Sigma Only Duties
ΤΒΣ Chapter Visitation Assistants
- Assist in the on-boarding of new CVAs, working in conjunction with the ΤΒΣ National VPME and the ΤΒΣ National President.
- Maintain the digital and physical files of CVA reports.
Kappa Kappa Psi Only Duties
ΚΚΨ Chapter Field Representative
- Assist in the on-boarding and selection of new CFRs alongside the National Executive Director and the ΚΚΨ National VPME
- Work with the CFRs to summarize findings and trends for use by the National Council
Chapter Support
- Review CFR visit reports to help identify Chapter issues.
- Assist with the on-boarding of Friend and Advocates, working in conjunction with the ΚΚΨ National President, VPME, and any appointed volunteers.
Perform other duties as assigned to meet the objectives of the National Headquarters.
Qualifications
- Initiated membership in ΚΚΨ and ΤΒΣ is preferred. Members of other fraternities and sororities with relevant experience, or those with an interest in student affairs work, are also encouraged to apply.
- Be detailed and creative.
- Be able to organize, set priorities, meet deadlines, and manage multiple projects consistently.
- Exercise a clear and articulate approach to all types of communication and problem solving.
- Working knowledge of Microsoft Office. Experience with Google Docs and Drive products, Salesforce, and Adobe Creative Suite is desired.
- Experience in higher education or related fields is preferred.
- Must be comfortable speaking on a telephone. Experience communicating with higher education faculty and administration is preferred.
- Background screening required.
- Education needed: Associates Degree, Bachelor’s Degree preferred.
Working Conditions
The National Headquarters Membership and Expansion Coordinator position is a full-time position primarily located at the National Headquarters of Kappa Kappa Psi & Tau Beta Sigma, in Stillwater, Oklahoma. Attendance at National Conventions and occasional District Conventions is expected. Regular communication with the National Executive Director, National Councils, and other leadership is required.
Pay schedule: Standard Rate of 40 hours a week/$18.27-$22.60 an hour, depending on experience.
How to Apply
To apply, please submit a National Headquarters Job Application, cover letter, resume, and three references using the form below.
Applications will be accepted until the position is filled. Only qualified individuals being considered will be contacted for an interview.
The National Council and Board of Trustees of Tau Beta Sigma are proud to announce the selection of our new Senior Manager of External Affairs, Mrs. Dollie McDonald O’Neill.
Steve Nelson, who has served as the National Executive Director since 2014, completed his last day as a member of the NHQ team today. We are very grateful for Steve’s nearly 10 years of dedicated service to our organizations in this role, and his many years serving in other leadership positions in our organizations. We wish him all the best in his retirement!